Administrative Coordinator - Walsh Research Lab
Howard Hughes Medical Institute (HHMI) is a science philanthropy whose mission is to advance biomedical research and science education for the benefit of humanity. We empower exceptional scientists and students to pursue fundamental questions about living systems, and work to share scientific discoveries with researchers, students, and science-curious individuals around the world.
Founded in 1953 by aviator and industrialist Howard R. Hughes, HHMI is headquartered in Chevy Chase, Maryland, and employs more than 2,500 people across the U.S. Visit hhmi.org/careers to learn more about working at HHMI.
This position, supporting the lab of Dr. Christopher Walsh at Boston Children’s Hospital, provides high level administrative support to the Investigator and research staff in a fast-paced environment. The Walsh lab studies genes that regulate the development and function of the cerebral cortex – mutations in which can cause autism and epilepsy, as well as intellectual disabilities and other learning disorders.
This role is a unique opportunity to support a lab that is changing the way that we think about human cognitive abilities and the role that genetics plays in their development. The best candidates will be passionate about serving a lynchpin role within the lab and being the ‘go to’ person for questions. A can-do attitude and desire to provide excellent customer service are must have qualities for this position.
Principal Responsibilities:
- Provide administrative support for the HHMI Investigator
- Manage the calendar and coordinate complex scheduling, including internal and external meetings, conferences, professional engagements, and travel for the Investigator
- Coordinate domestic and international travel arrangements and prepare detailed travel itineraries
- Organize weekly laboratory meetings, special seminars, and laboratory outings
- Compile expense reimbursement requests through multiple sources and systems
- Update Investigator CV and biosketch
- Order office supplies and reconcile monthly purchasing card expenses
- Reserve floor conference room for other labs and departments
- Maintain the floor copier and fax
- Assist postdoctoral fellows with onboarding requirements and HMS appointments
- Coordinate letters of recommendation
- Handle phone calls, screen and greet visitors
Required Skills:
- Ability to assess rolling tasks in busy lab and prioritize accordingly
- Exceptional written, verbal and interpersonal communications skills
- Ability to work both independently and as part of a team, use good judgment, meet tight deadlines and show initiative Customer service mindset and commitment to mission
- Experience with Microsoft Office applications required.
- Bachelor’s Degree and minimum of 5 – 8 years of high-level executive support
HHMI is an Equal Opportunity Employer.